Terms & Conditions
On this page you can find the terms & conditions of Exploitatie Circuit Park Zandvoort B.V. (ECP).
Terms & Conditions
Exploitatie Circuit Park Zandvoort B.V.
located in Zandvoort at Burgemeester van Alphenstraat 108, 2041 KP
hereinafter referred to as ECPZ.
1.1 With the deposit of these General Terms and Conditions at the Registry of the District Court in Haarlem, all previous General Terms and Conditions and provisions of ECP have expired.
1.2 These General Terms and Conditions form an integral part of all agreements concluded with the client, insofar as not expressly excluded by ECP. The client or any other party that contracts with ECP acknowledges by signing the applicability of these General Terms and Conditions to all agreements with ECP, to the exclusion of any General Terms and Conditions of the other party.
1.3. These General Terms and Conditions are also listed on ECP's website, are available for inspection at ECP's office and will be sent to ECP on first request.
1.4 All assignments will only be carried out under the following conditions, unless expressly agreed otherwise and confirmed by ECP in writing.
1.5 Agreements with personnel are not binding on ECP, unless confirmed by ECP in writing.
1.6 If deviations have been agreed with regard to certain subjects regulated by these terms and conditions, the remainder of the present General Terms and Conditions will remain in force on that agreement. Agreed deviations never apply to more than one order, unless confirmed in writing each time.
1.7 Circuit is understood to mean a non-public asphalted route with associated verges and gravel pits, as well as the road surface in front of the garage boxes (pit lane). Unless expressly agreed otherwise, reference is made to the club circuit, the length of which is 2519 meters. In the case of the national circuit, the length is 2911 meters and in the case of the grand prix circuit, the length is 4307 meters.
2.1 Unless expressly agreed otherwise, all offers are without obligation, whereby the offer made is only regarded as an invitation to place an order. ECP is only bound after it has confirmed the order in writing. The term within which an offer remains valid is fourteen days, unless otherwise agreed.
2.2 In the case of composite quotations, there is no obligation to deliver a part against a corresponding part of the price stated for the whole.
2.3 All prices quoted by ECP are exclusive of VAT and/or other taxes, charges or rights pressing as such, unless expressly stated otherwise on the order confirmation.
2.4 If ECP purchases or hires personnel or equipment from third parties at the request of the client, these costs will be charged on to the client. ECP is also entitled to charge a minimum of 15% service surcharge.
2.5 The client is not allowed to make video recordings on the circuit site, including recordings to make a so-called drone (or have it made), unless with written permission from the management of ECP. The video recordings made with permission may only be shown in the home environment, unless otherwise agreed.
2.6 Changes by ECP of quoted prices, without prior notice and also after dispatch of the order confirmation, are expressly reserved; for example, ECP will be entitled to, from the conclusion of the agreement up to the entire delivery or implementation thereof, the increases in wages, employer's social security contributions and/or other terms of employment, as well as increases in other rates, duties, charges, levies and taxes, as well as to pass on any change in exchange rates, which are cost-increasing for ECP, to the client. If the increase amounts to more than 5% of the agreed price, the client has the right to cancel the agreement subject to the obligation to pay ECP for the part of the order already performed.
2.7 The client is not allowed to independently purchase services and/or work from third parties, such as catering, power connections (main connection including the rental of aggregates), water, water connections, first aid, security, parking management, cashiers, access controllers, and all ICT related matters. With regard to the foregoing, the client is obliged to purchase these services and/or work from ECP.
3.1 A reservation is binding on the client. ECP is only bound after the user agreement has been fully completed and signed by the client and has been returned and the client has complied with the provisions in the chapter "payment".
3.2 The reservation costs as referred to in Article 8.1 can be deducted from the total amount from the user agreement. The reservation costs will never be refunded if the client cancels the reservation revoked or expired. A reservation has expired if the client does not comply with the provisions of articles 3.1 and 8.2.
3.3 Changes in the performance of the agreement required by the client after signature thereof must be notified to ECP in a timely manner and in writing. If these changes are stated verbally or by telephone, the risk of the implementation of the change will be borne by the client, unless these changes have been confirmed in writing by ECP.
3.4 Changes to the original agreement, of whatever nature, made in writing or verbally by or on behalf of the client, which cause higher costs than could be counted on at the time of quotation and/or entering into the agreement, will be charged extra to the client.
3.5 Changes and/or cancellations of orders given are only binding on ECP after written acceptance.
3.6 In the event of cancellation by the client of days of use (track rent), the full rent is due.
3.7 In the event of cancellation by the client of VIP arrangements/hospitality areas, the following arrangement applies. In the event of cancellation at least 1 month before the agreed date, 20% of the agreed price is due. In the event of cancellation between two and four weeks before the agreed date, 50% of the agreed price is due. In case of cancellation less than 2 weeks before the agreed date, the agreed amount is due in full.
3.8 The following regulations apply when using the rooms for meetings, incentives, conferences and events. Cancellation at least 6 months prior to the agreed date is free of charge. In the event of cancellation between 3 months and 6 months prior to the agreed date, 50% of the agreed price is due. In the event of cancellation within 3 months, the client owes 100% of the agreed price.
4.1 Delays are not for the account of ECP, unless this is demonstrably and according to reasonable standards caused by the fault or (gross) negligence of ECP, without prejudice to the provisions of chapter 5.
4.2 If the client does not comply with the provisions of these general terms and conditions of use, ECP has the right to terminate the user agreement prematurely, to deny the user access to the circuit and the associated accommodation and to proceed to collection of the usage fee over the entire agreed usage period. .
4.3 The client is not entitled to transfer its rights arising from the user agreement to third parties without ECP's express permission. The client only derives from the user agreement the right to make personal use of the circuit and the associated accommodations, unless otherwise agreed in writing.
4.4 The Client will at all times give ECP the opportunity to inspect the circuit and the associated accommodations and, if ECP deems it necessary, to interrupt the use by the client to carry out repair work on the circuit, the verges, fences and/or safety provisions. Furthermore, during the use by the client, ECP is entitled to narrow parts of the circuit or to partially shift it for (maintenance) work or adjustments.
4.5 The hours of use for a full day are from 09:00 - 17:00. Half days are from 9:00 AM - 1:00 PM or from 1:00 PM - 5:00 PM. Afternoon rental is from 5:00 PM - 7:00 PM. Evening rental is from 7:00 PM to 9:00 PM. Unless otherwise agreed in writing, the client is not permitted to use the circuit and/or associated accommodation outside the times as stated in the user agreement. Due to the outside temperatures, it is mandatory to have a break of 30 minutes every 8 hours in the middle of the program in the months of January, February, November and December.
4.6 ECP is entitled to cancel the user agreement if a large-scale change takes place to the route of the circuit or the associated facilities, in which case the client does not owe the user fee. ECP is also entitled to cancel the user agreement if one or more days of use coincide with an event, organized by, among others, KNAF, KNMV, FIA, FISA, RAC, MSUK, DMSB.
4.7 All vehicles admitted to the circuit by the client may not produce more than the following maximum noise production as a measurement result;
between 09:00 - 17:00 88 dB(A)
between 5 pm - 7 pm 85 dB(A)
between 19:00 - 23:00 80 dB(A)
The values indicated above are checked by means of the daily calibrated noise measurement installation, which is placed on the east side of the straight, immediately after the "Arie Luijendijk bend".
The measurement takes place at a distance of 30 meters from the center of the track, with the microphone at a height of 5 meters above runway level, with the "A-filter" switched on and the measuring equipment in the "fast" position.
4.8 The client and third parties who use the circuit and associated accommodation through the intervention of the client must strictly follow the instructions of ECP, its staff or third parties hired by it.
4.9 ECP has the right at all times to terminate the (user) agreement concluded with effect from a date to be determined by ECP:
a. If the client does not comply with any obligation arising for him from that agreement or these general terms and conditions of use,
b. If the client applies for a moratorium or is declared bankrupt,
c. If goods of the client are seized or
d. If any information, documentation or circumstance must be established that the client will definitively not or not fully comply with its obligations.
4.10 The client and those who make use of the hospitality areas or the track area pursuant to the agreement concluded must strictly follow the instructions of ECP's staff, failing which ECP has the right to restrict the said persons further access to the complex and site, in which case no (partial) refund of the agreed amount will be made.
4.11 The client remains responsible at all times for applying for and obtaining, as well as for meeting the requirements of permits, regulations and legal provisions that may apply to the activity or parts thereof intended by the client. The client has a duty to investigate with regard to the said permits, regulations and legal provisions.
4.12 If the client does not fully comply with the provisions of the permits, regulations and legal provisions referred to in the previous article, all sanctions imposed by the government will be borne by the client, even if these are addressed to ECP and the client will hold ECP fully and unconditionally indemnified against any financial or material consequence arising from or in connection with the obligations referred to in this and the preceding article.
4.13 The Client is obliged to submit a detailed program with regard to the intended activities no later than one month before the start, so that ECP can take adequate safety measures. The approval of the program intended by the client comes exclusively to ECP and without stating any further motivation.
5. EXCEEDING DELIVERY TIME
5.1 The terms agreed with ECP are always to be regarded by the client as approximate and never as strict deadlines, unless the contrary has been expressly agreed in writing.
5.2 All causes or circumstances that are considered to be force majeure according to legal standards (as such will apply, among other things: war, mobilization, riots, flooding, closed shipping and other obstructions in transport, stagnation in, limitation or cancelation of deliveries by public utilities, fire, machine breakdown and other accidents, strikes, lockouts, extreme weather conditions, action by employee organizations, government measures and other unforeseen circumstances that disrupt normal business operations and delay or reasonably make the execution of an order impossible) discharge ECP from complying with the agreed term or of the obligation to perform, without the client being able to assert any claim or right to compensation for costs, damage or interest towards ECP on that basis.
5.3 In the event of force majeure, ECP will notify the client without delay, in which case the client has the right to cancel the assignment in writing for eight days after receipt of the notification, but with the obligation to pay to ECP for the part of the assignment that has already been performed.
6.1 Any complaints must be notified to ECP in writing within eight days at the latest.
6.2 Defects in part of the delivered performance do not entitle the client to reject the entire delivered performance.
6.3 ECP accepts no responsibility whatsoever for defects caused by or arising in the delivered goods through the fault or actions of the client or third parties, or due to external causes.
6.4 ECP has no more obligations than arising from this chapter; in particular, ECP will under no circumstances be liable for direct or indirect damage, including trading loss, loss of profit or income, personal injury, which may arise as a result of non, incorrect or late execution of the assignment by ECP or the engaged auxiliaries.
7.1 Subject to cases of intent or gross negligence, to be proved by the client, ECP bears no liability whatsoever for any damage, however named and from whatever cause.
7.2. In the event that ECP is obliged to pay any compensation for damage, this compensation will never exceed the amount of the order given to ECP by the client, or the amount paid out by ECP's insurer in respect of ECP's liability.
7.3 If an order for delivery or execution of work is given for the account of two or more natural or legal persons, these persons are each jointly and severally liable for full compliance with the ad hoc obligation arising from the agreement.
7.4 ECP can never be held liable by the client for damage suffered, caused by or because of the condition of the circuit or changes therein, whether or not foreseen. The client accepts the circuit - in particular the associated safety provisions - in the condition it is in.
7.5 The Client indemnifies ECP against claims by third parties by or because of the provisions of the previous article.
7.6 Changes to and/or limitation of agreed times, the introduction of mandatory breaks, etc. by the Mayor and Aldermen of Zandvoort or by the Province of Noord Holland are not attributable to ECP and ECP therefore accepts no liability for any damage suffered by the client as a result.
7.7 ECP is never liable for damage suffered by the client as a result of cancellation of the user agreement by ECP as referred to in Article 4.6.
7.8 The client is liable for all damage that can be attributed to the client or to third parties who are present on the circuit or associated accommodation through his intervention according to reasonable standards of carelessness, negligence or intent. A list is available for inspection at the offices of ECP, showing the applicable prices of the most common damage. For the rest, the client owes ECP an amount equal to the purchase costs of the goods to be replaced, as well as all costs that are directly or indirectly related to the replacement.
7.9 ECP excludes all liability with regard to the cancellation of VIP arrangements/hospitality areas if this cancellation is the result of a canceled event. Moreover, in the absence of enthusiasm, ECP is entitled to cancel unilaterally. At the request of the client, ECP will notify the client of the minimum number of required VIP arrangements.
8.1 The Client must immediately pay 10% of the total amount resulting from the quotation to ECP upon reservation.
8.2 In case of use of the track, payment of the amount due, arising from the user agreement, must be made at least 1 month in advance. If one or more days as stated in the user agreement fall on a weekend, the total amount owed from the user agreement must be made at least 3 months in advance.
8.3 All other payments must be made within fourteen days of the invoice date.
8.4 In the event of an agreement regarding VIP arrangements/hospitality areas – if the reservation date is less than one month before the agreed date – the agreed price must be paid to ECP within 24 hours.
8.5 In the event of an event, the client must pay ECP 75% of the agreed quotation amount no later than 3 months prior to the event. The remaining payment will be made before the start of the event, whereby the parties agree that any additional costs as a result of last changes regarding, for example, but not limited to, the number of persons and/or catering and/or ICT-related matters will be charged to the client.
8.6 All payments to ECP, whether or not in connection with orders issued to ECP, must be made exclusively in current Dutch currency and in a manner to be indicated by ECP to the Client.
8.7 The legal receipt of any payment to ECP can only be established by stating it on any written or digital document/bank statement, such at the approval of ECP.
8.8 If credit is granted or if this is wrongly taken, the client owes interest on the invoice amount at 1% per month or part of a month, commencing on the due date of the invoice amount.
8.9 All costs that ECP must incur to enforce its rights are for the account of the client. These costs amount to at least 15% of the amount involved with a minimum of € 35.00.
9.1 A dispute exists as soon as a party declares that such is the case.
9.2 On all agreements and transactions of ECP, only Dutch law applies.
9.3 All disputes, by whatever name, will be subject to the judgment of the Dutch competent court, to the exclusion of all other arbitrating, advisory and judicial bodies.
10. FINAL PROVISIONS
10.1 In all cases not provided for in these General Terms and Conditions, the decision rests exclusively with ECP.
Terms & Conditions Tickets
GENERAL TERMS AND CONDITIONS TICKETING OPERATION CIRCUIT PARK ZANDVOORT B.V.
Article 1 Definitions
The following definitions are used in this Agreement:
Terms and Conditions
These General Terms and Conditions of Exploitatie Circuit Park Zandvoort B.V. (hereinafter referred to as 'Ticketing CM.com Circuit Zandvoort');
The consumer or company that purchases a ticket through Ticketing CM.com Circuit Zandvoort for an event;
The formation of an agreement whereby the buyer enters into an agreement with an event organizer in the manners set out in these General Terms and Conditions
The price of the ticket, without including any additional costs or additional deliveries;
The event in which – by way of example, but not exclusively – a (car) sports event takes place, including – but not limited to – a concert, show or other event for which the ticket was purchased;
The place where the event is held;
The party that organizes the event and with whom the agreement is concluded when the ticket is purchased;
The relevant agreement between the organizer and the buyer;
The ticket to an event;
The website www.circuitzandvoort.nl;
Article 2 General
2.1 The present General Terms and Conditions apply to all services and offers that are provided or made through the intermediary of Ticketing CM.com Circuit Zandvoort, to every booking for tickets, both by telephone, via the websites of Ticketing CM.com Circuit Zandvoort, and via shop sales these General Terms and Conditions can only be deviated from in writing.
2.2 The General Terms and Conditions of the organizer may also apply to the agreement, which can be downloaded from its website in the relevant case. The location where the event is held may have house rules and/or rules of conduct, which can be downloaded from its website. By purchasing the ticket, the buyer also agrees to these conditions in advance.
Article 3 Conclusion of Agreement
3.1 Ticketing when offering and selling tickets, CM.com Circuit Zandvoort acts as an intermediary in the conclusion of the agreement between the buyer and the organizer. Ticketing CM.com Circuit Zandvoort is not a party to the agreement that is concluded through the purchase of a ticket. The agreement is concluded after the buyer has placed a booking for one or more tickets via Ticketing CM.com Circuit Zandvoort. Ticketing CM.com Circuit Zandvoort provides the tickets for the event in question on behalf of the organiser. Tickets are sent by Ticketing CM.com Circuit Zandvoort to the buyer on behalf of the organiser.
3.2 Method of conclusion of the agreement:
The agreement is concluded as soon as the buyer has placed a booking. Ticketing CM.com Circuit Zandvoort may unilaterally dissolve the agreement on behalf of the organizer, or claim compensation or performance, at its sole discretion, if the buyer fails to fulfill its obligations under the agreement that has been concluded.
3.3 A booking is irrevocable for the buyer. It is not possible for the buyer to make changes to an agreement that has been reached.
Article 4 Tickets
4.1 Tickets can be booked by a buyer via the Ticketing CM.com Circuit Zandvoort website.
4.2 The tickets supplied by Ticketing CM.com Circuit Zandvoort are and remain the property of the organizer and are made available to the buyer by Ticketing CM.com Circuit Zandvoort.
4.3 It is not permitted without the prior written consent of the organizer and/or Ticketing CM.com Circuit Zandvoort:
i. Sell the tickets to third parties or provide the tickets in any other way commercially, directly or indirectly to third parties;
ii. To offer the tickets in commercial communications – in any way whatsoever – or to refer to the tickets in any other way;
4.4 If the buyer acts in any way contrary to the General Terms and Conditions of Ticketing CM.com Circuit Zandvoort or organizer, Ticketing CM.com Circuit Zandvoort and/or organizer may invalidate the tickets; holders of those tickets will in the relevant case be denied access to the event, without the right to compensation.
4.5 Ticketing CM.com Circuit Zandvoort and/or the organizer reserve the right to set a maximum on the number of tickets that can be booked. Bookings that exceed this maximum can be adjusted / canceled without prior notice.
4.6 The prices for tickets may be higher than the prices printed on the tickets by Ticketing CM.com Circuit Zandvoort in connection with possible additional costs for, for example, reservation, payment and/or delivery. The legal VAT rates apply.
4.7 The additional booking costs may differ based on the manner and time of purchase. All costs are shown with the booking. No costs will be charged other than the costs shown.
4.8 Tickets only give access to the booked event if the ticket is provided with the control strip.
Article 5 Fulfillment
5.1 Ticketing CM.com Circuit Zandvoort strives to send the tickets to the buyer before the start of the event, but at least 7 days before the start of the event, under the condition that the purchase price for the tickets has been paid. If the tickets are not received by the buyer on time, the buyer must contact Ticketing CM.com Circuit Zandvoort in writing (by letter or e-mail).
5.2 After receipt of the ordered tickets, these must be checked by the buyer for correctness. In the event of incorrectly printed tickets, the buyer will receive replacement tickets on first written request and without additional costs, provided that the buyer returns the tickets already delivered to Ticketing CM.com Circuit Zandvoort. Such a request must contain the relevant details and reasons. If the customer has not informed Ticketing CM.com Circuit Zandvoort in writing within 7 days before the start of the event, Ticketing CM.com Circuit Zandvoort may decide not to exchange the tickets.
5.3 Ticketing CM.com Circuit Zandvoort reserves the right at all times to refuse bookings from buyers, or to impose additional conditions on bookings.
Article 6 Liability
6.1 Ticketing CM.com Circuit Zandvoort cannot be regarded as the organizer of the event and is not responsible for and does not guarantee the (artistic) quality and content of the event and the course of events in or around the location and accepts on the basis no liability whatsoever for this information.
6.2 If and insofar as the event is canceled by the organizer or the venue holder, Ticketing CM.com Circuit Zandvoort will never independently reimburse the buyer for ticket fees. It's possible to prevent an organizer Ticketing CM.com Circuit Zandvoort from requesting a refund, in which case Ticketing CM.com Circuit Zandvoort again only acts as an intermediary on behalf of the organiser.
6.3 Ticketing CM.com Circuit Zandvoort can never be held liable for any damage suffered by the buyer as a result of death, injury, accident, injury, loss, damage or theft prior to, during or as a result of a visit to the event or the location.
6.4 If and insofar as Ticketing CM.com Circuit Zandvoort is unable to fulfill its obligations towards the buyer in whole or in part due to force majeure, the buyer cannot derive any right to compensation from this.
6.5 Ticketing CM.com Circuit Zandvoort accepts no liability whatsoever for loss or damage of tickets by the buyer for whatever reason. In the event Ticketing CM.com Circuit Zandvoort is requested by the buyer for replacement tickets, Ticketing CM.com Circuit Zandvoort is entitled to charge costs for this.
6.6 Insofar as the liability of Ticketing CM.com Circuit Zandvoort is excluded or limited, this also applies to the liability of the subordinates and/or auxiliary persons of Ticketing CM.com Circuit Zandvoort.
Photography is allowed for personal purposes only. Images may not be used commercially (sale to or sharing with commercial parties, but this also includes foundations and non-profit organizations), without permission / media accreditation from CM.com Circuit Zandvoort. The same conditions also apply to video recordings. Photography or videography with drones or other remote controlled equipment is not allowed for safety reasons.
Video and/or photo recordings with drones are not allowed for safety reasons.
CM.com Circuit Zandvoort reserves the right to grant an exceptional permission to a professional and recognized party, provided this is requested in a timely manner and in writing. Without permission and granted license, you risk a fine and will be reported to supervisory authorities, because it concerns a violation of the security regulations and privacy of those involved.
Terms and conditions and rules
Competitions are organized by CM.com Circuit Zandvoort under the trade name CM.com Circuit Zandvoort. These promotion conditions apply to giveaways:
- Participation in promotions is free, unless explicitly stated.
- Each participant can participate a maximum of 1 time in the promotion.
- Participants are obliged to provide correct, current and complete information when participating in a contest or competition.
- Participants must comply with the Social Media Advertising Code.
- The duration of the promotion is indicated in the description of the promotion.
- To participate, a participant must be at least 16 years old. All other participants are excluded from participation. The minimum age for the Heineken 0.0 Drive-In promotion (July 2020) is 18 years (all other participants are excluded from participation).
- The winner's draw will be random and impartial.
- Winners will be personally informed within 5 days after the closing of a promotion via the social media account with which they participated in the promotion. Winners must send a private message via the relevant social media channel with the requested information within 7 days of announcement. Please note: The following applies to the Heineken 0.0 Drive-In promotion (July 2020): winners will be personally informed within 5 days of the closing of a promotion via the social media account with which they participated in the promotion, unless stated otherwise. winners must send a private message via the relevant social media channel within 7 days of announcement with the requested information unless otherwise stated.
- CM.com Circuit Zandvoort may, at its own discretion and without prior notice, change or adjust these promotion terms and conditions during the promotion period, or change or adjust the promotion without giving any reason, unless this leads to the participant's disadvantage.
- There will be no correspondence about results.
- The prize is personal and in the name of the winner. Prizes are not transferable or exchangeable for cash or other goods. In the event of refusal or non-acceptance of the prize or the conditions attached to the contest/competition, the prize will not be paid out. In that case CM.com Circuit Zandvoort is entitled to select another winner.
- CM.com Circuit Zandvoort is in no way liable for possible problems or defects arising from the use of the website and/or the downloading of any component whatsoever with regard to the competition or competition.
- If gambling tax has to be paid, CM.com Circuit Zandvoort will take care of this.
- Personal data obtained in the context of the (win) promotion will only be used by CM.com Circuit Zandvoort for the competition and will not be provided to third parties, unless stated otherwise.
- CM.com Circuit Zandvoort acts with its social media giveaways in accordance with the code of conduct for promotional games of chance of 1 January 2014.
- Dutch law applies to these conditions.
- Participants who do not meet the above conditions may be excluded from participation.
For questions, please contact CM.com Circuit Zandvoort via firstname.lastname@example.org